TIME-DRIVEN vs TASK-DRIVEN PLANNING

This blog touches on the kind of planner that’s right for you. There are many reasons to start using a planner. I’ve even written about why you should start here. I recommend giving that a read before this post. 

For those of you trying to find planner peace*, new or seasoned planner girl, we struggle with the amount of choices not matching with our needs. Here’s the catch: you have to know what works for you. 

Here are two main planning systems out there:

TIME-DRIVEN PLANNING

WHAT IS IT? 
It’s a planning system where you can track your activities by 24-hour time. It’s useful for planner people who’d like to track their activities and, hopefully, get away from procrastinating. 

PRO:
1. Tracker - You know how much time you’re spending on any single activity. My favourite is tracking sleep time. As an insomniac, I like to know ahead of time if I’m reaching my limits so I can set-aside an off-day.
2. Appointments - If your day has a lot of set activities, this would be really useful for you. That way, if you have any other pending tasks, you’d have an idea if you have time for them.
3. Class or Study - Students would find this useful to track their schedule and be on top of classes. It’s also a great to help for students to space out study time. I’ll have more on student planning soon. 

CONS
1. Too Many Things Happening All At Once - You’ve had this happen to you, I’m sure! This is when things just happen all at once where life changing things happen out of nowhere. This can really put you off your game if you’re relying heavily on your timed planner.
2. Not enough space to write out things - Because timed plannng is heavily focused on your time table, there might not be room enough to write-down important things. Sure, you can always write on sticky-notes. But it’s different when you’ve inked it down on your planner!

TASK-DRIVEN PLANNING

WHAT IS IT?
Task-driven planning is basically a glorified to-do list. This is for people who like to focus more on the activities for the day, rather than what time you need it done. 

PROS
1. More fluid - This planning system is not as constrained as timed-planning. If a task doesn’t get done, you can always mark it down as moved to next day, etc. This works especially well for monotonous daily schedules. If you go to work at a certain time everyday, you don’t really need to mark down that task every day. A little blank header with your work times would do. 
2. Prioritise tasks - Even if a task takes a long time to finish, it doesn’t mean it’s more important than say, personal events. For example, you have an appointment set the same day as your mom’s bday. You can note the birthday on a bigger label than the other tasks. 
3. Plan as you go - It’s easier to add things on a task-driven planning system. Just this weekend, we celebrated by mom’s birthday (hence, the example above). We didn’t count on staying as late as we did. But it’s fine because she’s more important. 

CON
1. Time spent on Activities - Unless you’re really good at marking it down on your planner pages, you’d have to rely on past knowledge to figure out how long each activity will take. You would be very prone to missing tasks on your to-do lists. This system is really lenient. 
2. Very little structure - This system doesn’t allow you to give structure to your daily activities. Although you know what you need to be doing, it’s very easy to do get bogged down by all the activities.

Mind that each system has its own pros and cons and everyone has different needs. You will need to try both at some point to figure out which one works best for you. 

Personally, I need both. I’ll show you how I combine the two systems in a hybrid of sorts soon! 

 

P.S. Happy Birthday to my Mom! 
P.P.S. We have a pre-sale for our foiled stickers right now. you can check it out at the main shop ;) 

Thank you for reading! 

xo,
Pau

 

*planner peace = finding the perfect planner or planning system that works consistently for you


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